Annual Meeting

Sat., Oct. 18, 2008

View the 2008 Annual Report here.

Wiregrass Electric’s Annual Meeting at the headquarters in Hartford offers members an opportunity to elect trustees that will represent them for a three-year term and to meet together to receive information important to each and every member -- including financial data and any new business that might come before the membership.

The day is designed as a family day where you and your neighbors can come to the Cooperative and enjoy food and fellowship. In addition, members have the opportunity to win many different prizes throughout the day – and each registered member receives $15 credit on their electric bill plus a calendar. The Annual Meeting is one of the benefits of being a member of Wiregrass Electric Cooperative.

Annual Meeting 2008 will be Sat., Oct. 18, at the headquarters building in Hartford, Alabama. Door prizes will be a $15 credit on the electric bill and a calendar -- plus many additional prizes included to play Bingo throughout the day and in the drawing at the conclusion of the meeting. You do not have to be present to win in the prize drawing, and prize winners will be notified by letter.

The day will feature Bingo games throughout the morning plus a free hamburger lunch to all attending the meeting in Hartford.

Registration will be 8:00 a.m. until 12 noon in Hartford and 8:00-11:30 a.m. at the district offices. Cookies and drinks will be served at district offices in Dothan, Ashford and Samson. Registered members at District Offices will receive the $15 credit and calendar door prizes and will be eligible for any prize drawings.

Voting Information

Board district elections for 2008 are Districts 3, 6 and 9.

The official notice of the meeting and information about board candidates for election and by-law amendments will be mailed prior to Annual Meeting. Click here to view the information.

Annual Meeting Registration Information

Hispanic version of Annual Meeting Registration Information

Hispanic version of Annual Meeting voting instructions

Watch the Annual Meeting Video from 2007:

Part One

Part Two

Part Three

Part Four

Click here for ANNUAL MEETING 2007 information

GENERAL ANNUAL MEETING INFORMATION

Board of Trustee Elections

Voting may be done at any time after registering at Annual Meeting by qualified members from 8:00 AM until 12:30 PM in Hartford, and from 8:00 AM until 11:30 AM at district offices in Ashford, Dothan and Samson. Election will be held by electronic voting machine. An independent Balloting Committee of Cooperative members will oversee the election process.

Three members of the board of trustees will be elected for 2008 for Districts 3, 6 and 9. Eligible members interested in running for a position on the Board must fill out and submit a petition signed by at least 15 members residing in their district. Petitions to run for Trustee are available at the Headquarters office in Hartford or online here. Board candidates are also asked to fill our a quesionnaire for publication prior to Annual Meeting. Deadline for petitions and questionnaires is September 2, 2008.

The requirements to serve on the Board are listed in Article IV, Trustees, of our Bylaws, and candidates will be furnished a map showing Director districts.

Completed and signed petitions must be mailed or delivered to the CEO by the board meeting of the month (in September) preceding Annual Meeting (in October) for the candidate to be placed on the ballot for the current year's elections. The date for the 2008 Annual Meeting is Sept. 2.

Trustee qualifications

• A trustee must be a member and bona fide resident in the area served by the Cooperative.
• A trustee must be a resident of the district from which he/she is elected to represent.
• Must not be financially interested in a competing enterprise or business selling energy or any supplies to the Cooperative.
• Must not be an incumbent of an elective public office which receives a salary or compensation in excess of $100 per year.
• Trustee cannot be an employee of the Cooperative nor may he/she become an employee within 2 years after leaving office.
• Cannot have a close relative employed by the Cooperative or serving on the board of trustees at the time of qualification. (Close relative means father, mother, brother, sister or child, father-in-law, mother-in-law, brother-in-law, sister-in-law, and to include step-children. (Does not apply to any person presently serving on the board at time this qualification was amended.)
• Cannot be an employee of the Cooperative or have been an employee in preceding 5 years.
• Cannot have been convicted of a felony offense.

Board Petition (pdf)

Board Questionnaire (pdf)

Additional information about Board of Trustee Elections and copies of district maps is available on the Board of Trustees page.

Notice about your membership and voting

Only qualified members will be able to register, vote and win prizes at Annual Meeting.

How to know if you’re qualified?

Look at your bill card. Only the person listed on that card is able to register, vote and win prizes. If your name is not listed on that card, you are not a qualified member and will not be able to register.

What you can do to qualify?

Members may be required to show photo or other suitable identification at the time of registration. If the account is not listed in your name, you should go to the nearest Wiregrass Electric office to take care of this before Annual Meeting. You can change the account to a “joint account” between husband and wife by having the person listed on the account make the request in writing. For a husband or wife to register and vote, that account will have to be listed as a “joint account”. Forms are available online or in all offices to make this change. Persons with joint accounts have only one (1) vote between them; however, either person may vote.

Joint Account Form (pdf)

If the person listed on the account is deceased and you are the surviving spouse, you should go to a Wiregrass Electric office, show a photo ID, proof of death and sign a new membership application. There is no charge.

If the person listed on the account is not you and none of the above apply, you will need to pay a deposit and sign a membership application to have the account put in your name. Each member is entitled to only one (1) vote, regardless of the number of accounts that he/she may have.

No church, school or lodge hall is eligible to vote without the prior approved authorization by the Attorney for the Cooperative. Copies of by-laws and articles will need to be reviewed by the Attorney.

No person may vote for a member by virtue of a proxy or power of attorney.

A person wishing to vote on behalf of a corporation, partnership or limited liability company will be required to present appropriate resolutions or authorizations authorizing said person to vote on behalf of the company. Appropriate forms below:

Form-LLC (pdf)
Form-CORPORATION (pdf)
Form-PARTNERSHIP (pdf)

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